1. Agreement to these Terms
What accepting these terms means.
These Terms & Conditions (the "Terms") are a binding agreement between you and DocVex ("DocVex", "we", "us"). By creating an account, installing the desktop application, or accessing the web application or the docvex.ro website (together, the "Service"), you agree to these Terms and to the policies they reference — in particular the Privacy Policy and the Cookie Policy.
If you use the Service on behalf of a law firm, company, or other organization, you represent that you have the authority to bind that organization, and "you" refers to that organization. If your organization requires a data-processing agreement under the GDPR, our standard Data Processing Agreement applies to the personal data we process on your behalf.
If you do not agree to these Terms, do not use the Service.
2. The Service
What DocVex is — and what it is not.
DocVex is a workspace for legal teams: project organization, local document management, team chat, AI-assisted document tooling, and a legal-updates newsfeed. The Service consists of:
- the desktop application for Windows and macOS;
- the web application served at docvex.ro/app; and
- the website at docvex.ro, including account sign-up and downloads.
DocVex is a workflow platform. It is not a law firm, it does not provide legal advice, and it does not create an attorney–client relationship. See Section 6 for how this applies to AI features.
3. Accounts & eligibility
Your responsibilities for your account.
You must be at least 16 years old and able to form a binding contract to use the Service. You may register with an email address and password or through Google sign-in.
You are responsible for maintaining the confidentiality of your credentials and for all activity that occurs under your account. Notify us promptly at docvexteam@docvex.ro if you suspect unauthorized use of your account. Information you provide must be accurate and kept up to date.
Project owners and administrators control who is invited to their projects and what roles and capabilities members receive. Managing membership responsibly — including removing people who should no longer have access — is your organization's responsibility.
4. Your content & local files
Your documents remain yours.
"Your Content" means the documents, messages, project data, and other material you or your team create or manage through the Service. You retain all rights in Your Content — these Terms transfer no ownership to DocVex.
Project documents are stored locally in a folder on your device that you choose. DocVex does not operate a cloud file store for project documents and does not receive copies of them, except for the limited, transient processing you explicitly invoke (for example, sending a document excerpt to an AI feature — see Section 6). Data that is by nature collaborative — such as team chat messages, project names and membership, and notifications — is stored on our infrastructure so it can be shared with your team.
You grant DocVex the limited license needed to operate the Service: to store, transmit, and display Your Content to you and the teammates you share it with, and to process it when you invoke a feature that requires processing. We claim no other rights in Your Content.
Because project files live on your devices, you are responsible for backing them up. Deleting a file through the app moves it to a local recycle folder for a limited period, but DocVex cannot recover files lost from your own storage.
5. Acceptable use
What you agree not to do.
You agree to use the Service only for lawful purposes. In particular, you will not:
- use the Service to infringe the rights of others, including confidentiality, privilege, privacy, or intellectual-property rights;
- upload or distribute malware, or attempt to probe, disrupt, or gain unauthorized access to the Service or other users' accounts and projects;
- circumvent role or capability restrictions set by a project's owners and administrators;
- resell, sublicense, or provide the Service to third parties as a service bureau without our written agreement;
- reverse-engineer the Service except where the law grants that right notwithstanding this clause; or
- use the Service to send unsolicited bulk communications.
We may suspend or restrict accounts that violate this section — see Section 10.
6. AI features — no legal advice
How AI tooling fits into your professional judgment.
The Service includes AI-assisted features such as document summarization, risk review, drafting, text extraction (OCR), audio transcription, document generation, and the AI line of the legal-updates feed. These features are powered by third-party AI providers processing content under our instructions (see the Privacy Policy for details).
- AI output is not legal advice. It is an aid to, not a substitute for, the judgment of a qualified professional. You are responsible for reviewing and validating any AI output before relying on it or providing it to a client.
- AI output may be inaccurate or incomplete. Models can misread documents, mistranscribe audio, and produce plausible-sounding errors.
- You choose what is processed. Content is sent to an AI provider only when you invoke an AI feature on it. If material is too sensitive to process externally, do not invoke AI features on it.
- Professional obligations remain yours. You are responsible for ensuring your use of AI features complies with the professional and ethical rules that apply to you.
7. Third-party services
Optional integrations you may connect.
Some features connect to third-party services at your request — for example Google sign-in, or connecting a Gmail or Outlook mailbox to the Mail feature. Your use of those services is governed by their own terms and privacy policies. You can disconnect an integration at any time; we store the access tokens for connected mailboxes encrypted at rest, as described in the Security Policy.
The Service also depends on infrastructure providers (hosting, email delivery, AI processing, release distribution). These are listed as sub-processors in the Data Processing Agreement.
8. Plans & fees
Current pricing status.
DocVex is currently offered on a free tier while the product is in its early-access phase. If we introduce paid plans, we will publish pricing in advance, and continued use of paid features will require accepting the applicable fees. We will not silently convert a free account into a paying one.
Usage of AI features may be subject to fair-use limits or quotas to keep the Service reliable for everyone.
9. Intellectual property
What belongs to whom.
The Service — including the applications, website, design, and branding — is owned by DocVex and protected by intellectual-property laws. We grant you a limited, non-exclusive, non-transferable, revocable license to install and use the applications for your internal business purposes in accordance with these Terms.
"DocVex" and the DocVex logo are trade names and marks of DocVex; you may not use them without our prior written consent, except to accurately refer to the Service. Feedback you choose to send us may be used to improve the Service without obligation to you.
10. Suspension & termination
How the agreement ends.
You may stop using the Service at any time and may delete your account from your account settings, which removes your account data as described in the Privacy Policy. Because project files are stored locally, they remain on your devices after account deletion.
We may suspend or terminate your access if you materially breach these Terms, if required by law, or if necessary to protect the Service or its users. Where reasonable, we will notify you and give you an opportunity to remedy the issue first. Sections that by their nature should survive termination (including Sections 4, 9, 11, and 12) survive.
11. Disclaimers & limitation of liability
The legal limits of what we promise.
The Service is provided "as is" and "as available". To the maximum extent permitted by law, we disclaim all implied warranties, including merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted, error-free, or that AI output will be accurate.
To the maximum extent permitted by law, DocVex will not be liable for indirect, incidental, special, consequential, or punitive damages, or for loss of profits, revenues, data, or goodwill. Our aggregate liability for all claims relating to the Service in any 12-month period is limited to the greater of (a) the amounts you paid us for the Service in that period and (b) EUR 100.
Nothing in these Terms excludes or limits liability that cannot be excluded or limited under applicable law, including liability for intent or gross negligence.
12. Governing law & changes to these Terms
Which law applies, and how the Terms evolve.
These Terms are governed by the laws of Romania, without prejudice to mandatory consumer-protection rules of your country of residence. Disputes are subject to the competent courts of Romania, unless mandatory law provides otherwise. Nothing in these Terms limits your right to complain to a supervisory or consumer-protection authority.
We may update these Terms as the Service evolves. For material changes we will give reasonable advance notice — in the app, by email, or on this page. The "Last updated" date above always reflects the current version. Continued use of the Service after a change takes effect constitutes acceptance of the revised Terms.